One of the greatest challenges estimators often face is not having a single source of truth to refer to when building their estimates—in other words, there is no centralized database that everyone on the preconstruction team can access and reference. Why is it so important for preconstruction teams to be able to access one source of information? As long as estimators know where data is sourced, even if it’s scattered across a couple of different places, does it really matter?

The answer is yes, it does!

In fact, having a centralized database can make a huge difference when it comes to:

  • Staying within budget
  • Winning more bids
  • Attracting and retaining talent

Having a single source of truth that all estimators on a preconstruction team can reference means that a company can develop standards within precon, and can also show that they are ahead of the game by choosing to embrace a more efficient method of estimating. A centralized database where all project information is stored also provides a myriad of other benefits.

What is a Centralized Database in Preconstruction Estimating?

A centralized database is a database where all data for a project is stored in one location.

1. Centralized databases lead to better training.

When data isn’t scattered across a multitude of tools, it’s easier to create training materials for the next generation of estimators, because there aren’t 5 different methods and 3 different data sources being used in one office. Better training not only means better estimators, but it also means that less time spent showing junior team members how to do something, and more time is given to problem-solving and collaborating on solutions.

2. Centralized databases lead to company standards.

When a company is able to create standards across the board, they are also able to start producing more consistent estimates in less time. This builds trust with project owners and serves to improve your company’s reputation, increasing the likelihood of winning future bids.

3. Centralized databases indicate a company that embraces efficiency and innovation.

Moving to a single source of truth also means changing old methods and processes, and sometimes removing outdated tools from the preconstruction department’s toolset. A willingness to try new methods and processes means increased efficiency and more accurate results. Thus, proving to prospective employees that the company is a place where their ideas will be met with interest and a desire to collaborate.

For more help on building databases, read the following articles:

Building an Estimating Database | Beck Technology (beck-technology.com)

Take Control of Your Estimating Data | Beck Technology (beck-technology.com)

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